BYLAWS
CHINA PAINTING TEACHERS OF TEXAS
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BYLAWS
ARTICLE I – NAME
The name of the organization shall be CHINA PAINTING TEACHERS OF TEXAS.
ARTICLE II – OBJECTIVE
To work together as teachers and advocates of porcelain art to foster growth, share techniques and
support the love of this art form. To inspire, develop and support those interested in becoming
porcelain art teachers.
ARTICLE III – MEMBERSHIP
Section 1. Membership shall be extended to teachers and advocates of porcelain painting as well as
individuals interested in developing or furthering their porcelain art knowledge with a view to
teaching and supporting the development of this art form who meet the application criteria.
Completed Membership Form for New and Reinstated Members requires a $5.00 application fee
along with payment of the yearly dues. The completed form and payment must be submitted to the
Membership Chairman (First Vice President) for the record book.
The Membership Committee shall present the application, endorsed with signatures,
application fee and dues, to the Executive Board for approval during an executive session.
Section 2. Prospective members must be endorsed by two (2) active members in good standing, and
to whom
the applicant is personally known. Approval by two thirds (2/3) majority of members in
attendance shall establish acceptability for each new member.
Section 3. Members shall be Active or Honorary
A. Active – Active members currently painting porcelain, advocates or persons wanting to
foster the art form.
B. Honorary – Strong supporters of CPTT shall not hold office, vote, or pay dues.
ARTICLE IV – OFFICERS AND ELECTIONS
Section 1. Elected officers shall be President, First Vice President, Second Vice President,
Recording Secretary,
Corresponding Secretary and Historian, serving two(2) year terms.
Section 2. The Parliamentarian shall be an officer who is appointed by the President.
Section 3. The second (even) year of office, at the general meeting in June the first order of
business shall be
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the election of a nominating committee consisting of five (5) regular members and two (2)
alternates, to serve for the second (even) year. Nominations for the committee shall be made
from the floor. The chairman shall be the one having the greatest number of votes, with the
sixth and seventh in plurality serving as alternates. It shall be the duty of this committee to
submit a slate of officers at the September meeting of the second (even) year. Officers shall
be elected by members present and voting at the December general meeting.
Additional nominations may be made from the floor provided the consent of the nominee shall
first have been obtained. No member shall be eligible to hold elected office who has not been
a member of CPTT for at least two (2) years. The President must be a resident of Texas.
Section 4. Officer vacancies shall be filled by the executive board until a consenting member offers
to step in
until the next elections.
ARTICLE V – EXECUTIVE BOARD
Section 1. The elected and appointed officers, standing committee chairpersons and the immediate
past president
(if willing and/or able to serve) shall constitute the executive board.
Section 2. The incoming executive board shall propose a budget to be approved by the attending
membership at
the general meeting of June, after installation of their election. The executive board shall have
general supervision of the affairs of the organization between its meetings. They shall
authorize payment of all bills and otherwise take care of necessary business.
Section 3. Five (5) members, two (2) of whom shall be officers, present and voting shall constitute a
quorum.
ARTICLE VI – DUTIES OF OFFICERS
Section 1. PRESIDENT: It shall be the duty of the president to preside at all meetings of the
organization and
executive board and appoint committee chairpersons.
Section 2. FIRST VICE PRESIDENT: Shall serve as presiding officer in the absence of the
president and shall
also be Membership Chairman. The Membership Chairperson shall screen all applicants and
present them to the executive board for consideration. Approved memberships by the board
shall be submitted at the next general meeting for final approval by the members present and
voting. Non-approved memberships by the executive board shall receive a written notice to
that effect from the Membership Chairperson along with the returned check for dues. New
members shall receive a written acceptance notification and a copy of the current yearbook.
The President, Recording Secretary, Treasurer and Chattersheet Editor shall receive a written
listing of the new members with addresses, phone numbers and e-mail addresses.
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Section 3: SECOND VICE PRESIDENT: Shall serve as presiding officer in the absence of the
president and
first vice president and shall also be Program Chairman. Programs Chairperson shall plan all
programs for the six (6) general meetings.
Section 4. RECORDING SECRETARY: Shall be responsible for recording all proceedings of the
meetings of
CPTT and the executive board. Copies of all minutes shall be sent to the President, and a
copy of the minutes for the general meeting is to be sent to the Chattersheet Editor two (2)
weeks after each meeting. Records shall be transferred to the incoming secretary thirty (30)
days following installation.
Section 5. CORRESPONDING SECRETARY: Shall notify members of special meetings and conduct
correspondence as may not belong specifically to other officers or may be requested by the
president. Shall also serve as Sunshine Chairman
Section 6: TREASURER: The Treasurer shall be a paid position and not an elected officer. The
Treasurer shall
collect all monies due, keep an accurate account of all monies received and disbursed, and
shall disburse no money except that which is authorized by the board. Non-budgeted and
over-budget expenses shall be approved by the executive board in the general meeting before
such expenses are incurred. The Treasurer shall present a year-to-date report to the
members at each general meeting. The Treasurer’s account shall be audited at the end of the
fiscal year. The Treasurer shall be responsible for an alphabetical list of all members. The
incoming treasurer shall be responsible for all incoming dues following the election of officers.
Section 7: HISTORIAN: Shall be custodian of papers, publicity, special events, pictures, and other
items of
interest to be compiled into a History Book for the presentation to the president at the
completion of tenure.
Section 8: PARLIAMENTARIAN: Shall give advice on parliamentary law as needed in a discreet
manner to
the president.
ARTICLE VII – STANDING COMMITTEES
Section 1. The following standing committee chairpersons shall be appointed by the president:
Yearbook,
Chattersheet Editor, Ways and Means, Bylaws and such additional committee chairpersons as
deemed necessary.
Section 2. Duties of Standing Committees:
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A. Sunshine Chairman shall send appropriate cards as needed.
B. Yearbook Chairperson shall compile and publish a yearbook for distribution at the September
meeting in the first year of term.
C. Chattersheet Editor shall compile and mail/email Chattersheet to all members at least six (6)
weeks prior to meeting. The Chattersheet will contain minutes of the last general meeting,
treasurer’s report from the last meeting and any other items of general information.
D. Ways and Means Chairperson shall create income at general meetings and other activities as
designated.
E. Auditor Chairperson shall audit books at the end of each fiscal year and certify inwriting to the
executive board that the treasurer’s books are in order. At the end of second (2 nd ) year, the
auditor shall certify in writing to the president and Chattersheet chairperson that the
treasurer’s books are in order. The outgoing treasurer will transfer the books to the incoming
treasurer within thirty (30) days.
F. Bylaws Chairperson shall be responsible for submitting in writing to the executive board
requested revisions.
G. Education Chairperson shall be responsible for storing, loaning, and tracking educational
materials.
ARTICLE VIII – MEETINGS
There will be three (3) general meetings a year, distributed throughout the year as feasible (ideally
June, September and December) exclusive of called meetings. Either two- or three-day workshops
will be organized for these sessions, with planned instruction with a chosen artist, either in or out of
the State of Texas. Seminar artists are not required to be a member of CPTT.
ARTICLE IX – DUES
Section 1. The fiscal year is designated membership to be renewed by April 30 th of the current year.
Section 2: Dues notification will be posted in the Chattersheet and renewal of dues must be paid by
March 31 st
yearly to remain a member in good standing. Names of members whose dues are not
received by March 31 st , will not appear in the yearbook.
Section 3. No refund of dues will be made except on rejection of an applicant.
ARTICLE X – AMENDMENTS
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Section 1. The rules contained in the revised edition of Roberts Rules of Order shall govern all
meetings unless
they are inconsistent with the bylaws of this organization.
Section 2. These bylaws may be amended by a two thirds (2/3) majority of those present and voting,
provided
the proposed amendment(s) has been submitted in writing at the previous general meeting.
The executive board or an individual member may request a bylaws change.
STANDING RULES
Revised/Updated September 2025
